Travel and Event Programme Coordinator - Sunbury - 12months initially - 190 per day (Inside IR35)

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Travel and Event Programme Coordinator - Sunbury - 12months initially - 170 per day (Inside IR35)

My client a leading Energy supplier based in Sunbury requires a Travel and Event  Programme Coordinator to join the team.

Role Overview

• General office administration:
• Preferred candidates will have a proven track record of applying for visas and managing events
• Travel / visit logistic arrangement:
• Guide / advise on visa process and obtain invitation and business letters when requested - TSI team and other colleagues visiting India in a TSI capacity
• Prepare travel itineraries, agendas, booking of hotel, flight, transportation and visa applications for 3 leaders
• Coordinate visit schedules for key visitors, including booking of transportation, in UK, Houston and India
• Complex diary management across multiple time zones (3 leaders)
• First point of contact to internal and external stakeholders, must be able to represent the team appropriately, assisting visitors with travel arrangements, accommodation, office requirements etc.
• Internal Communications:
• Owner of the company TSI Teams site - accountable for maintaining up-to-date content and membership
• Event / meeting coordination:
• Setting up and managing a range of conference meetings and workshops
• Facilitating recurring meetings - manage dial-in details, meeting room bookings, deck projection, recording of meeting where required
• Organising events / meetings hosted in person and via Teams and arranging relevant facilities and logistics including catering, stationery, 
• Arranging of Team builds, offsite events, evening meals etc
• Manage new joiners process - account creation and site pass creation (where applicable) induct and show new hires / contractor staff around Sunbury campus
• Knowledge of site and procedures
• Document and follow up on actions and decisions from meetings
• Manage exit process - returning laptops and badges, suspending account, removal from Teams channels 
• Partner with the other members of the admin community to provide cross team support when needed
• Logging IT requests - such as hardware issues or facilities requirements and order IT accessories where requested
• Manage office space for the team including availability of desks for visitors liaising with Workplace team when needed
• Sourcing and booking meeting rooms, in different locations
• Other ad hoc administrative duties i.e. ordering stationery etc
• PO creation and management for programme activities and ordering hardware
• Printing/Materials organisation for workshops/ key meetings
• Supporting with MS planner activities