Administration Assistant

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Administration Assistant Contract Six MonthsCorshamOutlineWork as part of a small UK admin team to support to the wider departmental teams for administrative tasks. Responsibilities· Managers PA support including calendar Management and inbox · Organise team events and ensure venues are suitable and ensure all preparations are made prior. · Arranging travel, completing expenses, visas and accommodation· Meeting and greeting visitors at all levels of seniority;· Provide support to Managers on an adhoc basis as required.· Cover for other PAs and Admin Assistants as required including sickness and leave as necessary.· Assist in producing documents, briefing papers, reports and presentations;· Liaising with suppliers and other staff.· Produce Purchase reqs as required.· Ensuring processes and structures are in place.· Keeping structured folders and documents covering specific business directives, such as Ethics and Compliance, team flow-downs, producing small briefing packs as necessary.· Assist in booking local facilities and visitor requests Administration Responsibilities· Devising and maintaining office systems, data management and filing;· Creating minutes and ensuring actions are tracked and completed as required.· Preparation of travel plans for business trips worldwide. · Cover general administrative tasks as required.· Team events - booking adhoc offsite team building etc· Office Moves - DSE forms/desk moves/ New Starters / Leavers / door access· Visitor requests · Handling telephone calls/queries from both internal and external colleagues and customers. Required skills Personal Assistant experience, administrative tasks, well-structured and organised and good communicator and can work autonomously and part of a team Essential Requirement· Must be well organised and proactive.· Must be flexible in approach and react as necessary to changes.· Must be able to demonstrate a professional level of service to all customers and colleagues.· Ability to effectively communicate at all levels.· A good team player with a proven ability to prioritise work, organise and use own initiative.· Advanced knowledge of Word, Excel, Outlook, PowerPoint or a similar graphics package.· A dynamic, enthusiastic and committed individual with demonstrated experience of working under pressure to tight schedule requirements.· Happy to do occasion UK Travel