Procurement and Transition Support

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PROCUREMENT AND TRANSITION SUPPORT

Location: Liverpool

Start Date: ASAP

Duration: 3 Months Initially

Purpose:

Produce and collate all appropriate documentation required for the tender process such that bidders have the best chance of producing a relevant and comprehensive response.

Support the transition process in respect of asset transfer, contract novation and similar.

Work required as part of transition support to be delivered in accordance with Exit and Transition Plan.

Key areas of focus:

ASSETS

Documentation:

* Collate existing documentation. Working with relevant SMEs:

* Identify all available operational documentation relevant to the services being tendered

* Catalogue and categorise available documentation based on:

Service it relates to

How up to date

Quality

Operational purpose (e.g. process; procedure; architecture; technical support; background information; training materials)

Purpose in the tender process: required for data room; required for due diligence; handed over as part of knowledge transfer

* Create library of catalogued documentation for ongoing ease of access

* Ensure documentation required for the data room is identified as a priority and made available in the data room for the required duration

* Ensure access is given to documentation as required throughout the tender and early transition period

Software:

* Ensure software register is as complete and up to date as possible

* Work with relevant SMEs to ensure there is as much information as possible to assist bidders during tender and new service provider post award

* Put action plan in place for addressing any gaps or known issues with the register and coordinate actions as far as possible throughout the tender period and into early service transition

* Identify software assets which need to transfer / 'right to use' be assigned to new service provider and progress necessary actions

* Identify any software the new service provider will need to bring to the services to replace any incumbent licences which aren't capable of or relevant to transfer

Hardware

* As per software

Equipment - as applicable

* As per software

CURRENT PERFORMANCE INFORMATION

* Collate all existing information about performance per service showing where available:

- Performance against service levels, with historical information to give an overview of trends

- Any explanation possible of trends e.g. Seasonal / cyclical impacts on volumes, external factors affecting, internal factors affecting

- Any other relevant and appropriate performance information

* Ensure core performance information is collated ready for use in the data room

INCUMBENT SUPPORTING CONTRACTS

For Novation

* Identify all contracts capable of novation

* Determine most appropriate and viable novation route: to new service provider or to DBS

* Put action plan in place for all activity required to successfully novate contracts and manage action plan through to completion

Contracts Requiring Replacement

* Work with relevant SMEs to identify any contracts that are known or suspected to exist which do not fall in to the 'novation' category

* Collate as much information as practical about the services or products provided by the contracts

* Provide details in an appropriate form to be used during the tender process, to enable bidders to determine whether they will provide the services themselves or will need to source subcontracts

INCUMBENT LEASES

* Put action plan in place and manage to completion, for transfer of any leases which may become available for transfer as a result of R1 Programme negotiations

* Coordinate the decision process for agreement to the most appropriate course of action: transfer to DBS or to new service provider

INCUMBENT TECHNOLOGY & EQUIPMENT

* Work with relevant SMEs to identify:

* technology and equipment used in delivery of the services that would not transfer by default to incoming service provider

* requirements for a new service provider to replace any such technology in order to enable the services to continue to function

* Put action plan in place to manage the transfer of any such technology and equipment in the event that, through R1 Programme negotiations, such a transfer is possible. Manage action plan to completion

Key Knowledge / Skills / Experience

* Experience working on a procurement requiring asset transfer, contract novation, etc. as applicable

* Able to work with a variety of SMEs to collate the necessary information and convert into action plan

* Able to effectively define and manage actions to achieve objectives in required timescale