Events Consultant

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Events Consultant

London

9 Months (Scope for Perm)

Market Rates

The Event Planner will work closely within the Global Events team to provide logistics support for internal and external events, tradeshows, client facing programs, training sessions as well as special projects as required. The Event Planner should possess strong organizational, interpersonal and communications skills as well as be proactive in anticipating project needs, discern work priorities to ensure deadlines are met and provide outstanding customer service. The ideal candidate will possess a positive can do attitude and be willing to work in a very high paced environment with short deadlines.

Global Events team members are required to uphold 3 core values set forth within the team:

* Customer Focus

* Respect

* Accountability

The Global Events team partners with the Field Marketing Team, Business Practices and Corporate Functions. As a key member of the team the Event Planner will contribute in many areas as follows:

* Manage single tiered events including, but not limited to tradeshows, sponsorships, conferences, external & internal meetings, and client dinners

* Creating/maintaining best practices and standardized templates for budgets, project plan, event timelines, event presentations and more.

* Provide detailed trade show and event strategies, tactics and budgets for fiscal year marketing plans that support business unit / corporate strategic plans.

* Event research: may include venue (hotels, restaurants, museums, outdoor venues) accommodations, air/ground transportation, dining and activity options; speaker/entertainer search, registration creation, and any logistics needs related to management of an event.

* Site inspection, selection and review of contracts

* Maintain/update Global Events Calendar

* Maintain/update shared resources files

* Manage giveaways (research, order, inventory)

* Pre/During/Post Event tasks may include, but not limited to: budget creation, management and tracking spend; registration management; managing food & beverage; organizing entertainment & social gatherings; ordering signage/displays, assessing audio-visual needs; printing; shipping/tracking; providing onsite support as required

* Post event follow up includes event case study, meeting recap, event surveys, review of invoices, expense allocations and processing of payments.

* Maintain suppliers' invoices, travel & expense reports, financial records, and billing records submitted to clients for events and prepare reports via excel

* Assist with data entry and/or lead reporting efforts

* Develop metrics and processes to measure event and show success and proactively provide analysis and recommendation to management for continual program improvement.

* Must be able to problem solve and come up with solutions to issues and ensure stakeholders' needs are met.

* Ability to analyze root causes of problems in a systematic approach and develop new ideas to improve.

* Job requirements may change throughout an individual's career at Cognizant

Other Requirements:

* A critical aspect of this position is to provide strategic support to our stakeholders & leadership and the individual must possess the skill of conceptualization which is the ability to see how the elements of an abstract whole fit together and to identify problems that need to be addressed before others do.

* Proficiency in Microsoft Office Applications (Microsoft Word, Excel & Power Point knowledge a must)

* Strong oral and written communication skills

* Self-motivated

* Positive minded

* Flexible/nimble

* Ability to work in a fast paced environment with little to no supervision

* Extreme attention to detail and ability to multi-task with short deadlines

* May require prolonged standing during onsite support

* Light physical effort required (packing, unpacking, shipping, event/exhibit install/dismantle). Ability to lift up to 30 pounds.

Education requirements:

* Associates Degree or Bachelor degree in Marketing or Communications preferred.

* Minimum of 3-5 years experience in Event Planning.