Document Controller
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Role Summary/Purpose
The Project Document Controller will control the flow of documentation between engineering, suppliers and other Oil Field Equipment (OFE) functions such as manufacturing and sourcing.
Essential Responsibilities
* Accurately maintain archives and databases for project documentation using the company's Electronic Document Management System.
* Receive, register and distribute incoming and outgoing project documentation within pre-agreed timeframes.
* Monitor status of project documentation and work with the project team and internal departments to expedite overdue actions.
* Produce effective project document status reports and issue to internal and external customers.
* Attend project meetings and report the current status against plan for project documentation.
* Drive on time delivery and quality of documentation.
* Perform in accordance with KPIs and goals set by the project team and functional lead.
* Ensure work is conducted in accordance with client and project requirements and all applicable company internal policies and procedures.
* Provide support to other projects during periods of increased activity or staff absence.
* Identify improvement opportunities and work with the functional lead and project teams to implement improvements.
* Carry out other documentation activities as directed by the functional or project leader.
Qualifications / Requirements
* Experience of working with controlled document management in Engineering, Projects or Manufacturing environment.
* Experience in the use of formalised document control processes and tools.
* Well organised and diligent attitude
* Awareness of the implications of errors in document management.
* Working knowledge of IT aspects of document management including use of document management systems and competency in MS Office applications (Word, Excel, PowerPoint, Outlook) at intermediate level.
* Ability to communicate clearly and effectively in the English Language (written and oral) with internal and external interfaces.
Desired Characteristics
* High energy level, self-starter
* Team player with a focus on project delivery
* Sense of urgency in dealing with issues and tasks
* Leadership skills and ability to effectively operate in a matrix team / organization
* Presentation and strong oral and written communication skills
* Able to travel to Nailsea office occasionally for meetings with Engineering team.
