Supplier Administrator/Coordinator

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Supplier Administrator/Coordinator

6 Month Contract

Derby Pride Park

* Potentially up to 4 weeks training in Stafford (30 miles away)

Role Summary/Purpose

* Preparing and arranging for the shipping of Customers orders for overseas in accordance with Customers instructions.

* Ensuring that correct documentation is raised to achieve payment without delay.

* Preparing and raising of companies' sales invoices in the style and currency to achieve Customs clearance and payment

Essential Responsibilities

* Reading Customers orders to determine required method of packing, despatch, Terms of payment, Delivery address, case markings, documentary & delivery requirements and distributing documents accordingly.

* Checking Worklist daily for items, quantity, and order status.

* Create picking lists and shipping documents from SAP System and where necessary edit to suit customer requirements.

* Raising export sales and freight and insurance invoices:

* Raising Company Freight Insurance invoices on SAP (Billing).

* Create and amend Billing documents

* Distributing documents accordingly

* Arranging Insurance cover where appropriate

* Support tendering department by obtaining transport quotation

* Answering Customer queries either directly or by reference to Sales & Services/Contracts.

Qualifications / Requirements

* Educational GCSE or equivalent with English and Geography essential

* Knowledge of forwarding systems and shipping procedures.

* A detailed knowledge of customs regulations, export documentation and import regulations of overseas countries.

* Computer literacy in SAP procedures, word, excel and e-mail systems.

* Good telephone manner.

* Ability to cope under heavy workload

Desired Characteristics

* Knowledge of Imports of repairs under IPR, or purchased goods, maintains records & schedules for goods under Customs Control Handling Imports of repairs under IPR, or purchased goods, maintains records & schedules for goods under Customs Control

* Use of SAP to enter text correctly to ensure correct information is in place when order is complete and ready to ship.

* Knowledge of Incoterms "INCOTERMS 2010"

* Good communicator and ability to work in a team.