Job Title: Digital Project Manager (Fixed-term contract for 18 months)
Report to: Digital Programme Manager
Department: Digital Product & Infrastructure
Salary: Up to £40,000 depending on experience
Contract: Fixed-term contract for 18 months
Working hrs: 40hrs pw
About this role
We are currently delivering an ambitious digital infrastructure programme as part of the Bloomberg Digital Accelerator Programme and are looking for a project manager to join the team. We need an energetic coordinator and excellent communicator who can help to keep the project team on track in hitting deadlines and meeting project goals.
Reporting to the Digital Programme Manager, this role will be responsible for managing the planning and delivery of the website UX and infrastructure strand of the programme. This will include managing budgets, timelines and other project documentation, and project communication.
This is a chance to join a creative, sociable, supportive and hard-working team, and to contribute to meaningful digital change at one of the world's major art institutions. You will be working in an agile and collaborative environment.
The right candidate for this role will be highly organised and energetic, with strong communication skills and a can-do attitude. An ability to work effectively in a fast-paced environment and stay calm under pressure is essential. This will be a challenging and varied role, which offers a huge opportunity to the right person.
Successful delivery of the website UX and infrastructure strand of the Bloomberg Digital Accelerator Programme at the RA, on time and to budget.
Responsibilities & Accountabilities
- Provide a central point of contact for the project, focusing on prioritising requests and facilitating smooth communications across all project stakeholders
- Manage the project timeline, keeping track of deliverables and ensuring that milestones are met
- Ensure clear communications with internal stakeholders and third-party suppliers through use of various tools
- Own and update project documentation (project plans, risk register etc.), ensuring that these are kept up to date and are used effectively to communicate project status to stakeholders
- Track and manage the project budget, providing regular updates to Finance and to senior stakeholders
- Provide weekly project updates for the project team and wider stakeholders
- Track project KPIs, providing regular updates to the Programme Manager and other stakeholders
- Support the Digital Programme Manager to facilitate weekly project team meetings
- Support the Digital Programme Manager to prepare project steering group, executive and Bloomberg project updates
- Work closely with business teams to refine processes and customer journeys as required
- Assist with the planning, facilitation and reporting of workshops with staff and third-party suppliers as required
- Implement elements of programme change management, for example engaging with stakeholders to help plan and deliver operational changes / improvements in their business areas
- Any other duties as required by the Digital Programme Manager to ensure the smooth delivery of the project.
Knowledge and experience:
- Proven experience managing digital projects from start to finish and in leading a digital team to successful delivery
- Knowledge of techniques for planning, monitoring and controlling projects to ensure plans, timelines, documents are accurate and up to date
- Experience working within and managing a budget
- Experience of working in an agile digital delivery environment; familiarity with scrum and other agile techniques for managing digital projects
- Excellent knowledge of MS Office and Google products for business
- Experience with a variety of project management and communication tools (e.g. JIRA, Trello, Basecamp, Atlassian products, Slack, etc.)
- Highly organised with good attention to detail
- Excellent communication skills - both written and verbal
- Technically literate and comfortable working with developers and other technical team members
- Must be comfortable presenting, writing, running workshops and one-to-one training sessions with staff
- Ability to work collaboratively with stakeholders across the organisation
- Ability to lead a project team
- Flexible problem solver - able to find creative ways of solving or pre-empting problems
- Ability to work effectively with both technical and non-technical team members
- Ability and desire to quickly master new technology
- A team-oriented personality.
What benefits do we offer?
- We offer agile working, with a minimum of three days in the office, to help you achieve a good home / work life balance
- We offer a very generous pension scheme, contributing up to 10% of your salary into a defined contribution scheme
- In addition to 25 days' holiday and 8 public holidays each year, we close between Christmas Eve and New Year, allowing staff further paid leave
- We encourage staff to attend free History of Art and life drawing classes on site. We also have a staff choir, staff gallery and running, football, and craft clubs
- We have reciprocal agreements with many leading museums and art galleries in London and New York, enabling you to enter for free with your staff pass.
Due to volume of applications if you have not heard anything within 10 days, please assume that your application has been unsuccessful on this occasion.
Closing date for applications: 16th January 2022. 11:59pm
Interview Dates: We will be looking to hold interviews in the last week of January.
TJ/10298/Digital Project Manager role, Royal Academy of Arts