PMO Analyst

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PMO Analyst -: Canary Wharf-6 months Role: PMO AnalystLocation: Canary WharfDuration: 6 Months Reporting to the PMO Lead/ Portfolio PMO, the PMO Analyst role provides information and quality analysis services to key delivery projects and portfolios within the Group Programme Management remit. Working closely with Project and Portfolio PMOs, and PMO Support teams, the PMO Analyst role is responsible for collation, calculation and evaluation of the clients change project and programme management information (MI), in line with Clients relevant process and standards.The role acts as a key quality support function, monitoring the quality of project and portfolio management information. The role also provides project management and governance support services, assisting in the adoption of the established project and quality management standards.Working within Group Programme Management, the PMO will support the Project Managers and the central PMO team to ensure that all purchasing requests are processed correctly and in time SKILLS: Essential: Strong Presentation skills, PowerpointExperience with ClarityExperience with Power BI or similarExcellent presentation skills - verbal and written Nice to have: Experience and knowledge of large scale, global change programmes and portfoliosExperience and knowledge of supporting many projectsExperience and knowledge of Purchase Ordering SystemsExperience in a similar Support FunctionExperience in large investment banking or financial services organisations would be beneficialExperience working successfully with teams in multiple locations simultaneouslyBackground in data support, data maintenance roles KEY RESPONSIBILITIES: Analysis of Project and Portfolio MI Amalgamation, filtering and consolidating of project, programme and portfolio information for Collation and analysis of project and portfolio MI, working with Project and Portfolio PMOs, and PMO Support teams, for status and reportingQuality assurance (QA) of data used for management reporting purposes, received from Project or Portfolio Managers.Gather data/information on potential ideas and solutions, developing an understanding of cost/benefit principles.Collates accurate and relevant data to support budgeting and forecasting.Provision of analysis commentary for project, programme and/or portfolio reporting, working with PMO Lead or Portfolio PMOProvision of guidance and advice to the project manager in the adoption of and compliance with clients project management standardsanalysis and reporting Reporting of Project and Portfolio MI Assisting the PMO Lead and Portfolio PMO with the analysis of information for reporting and status updatesProduction of project MI and reports, covering at least delivery, schedule, budget, resource, issue and risk management updatesReview project plans, ensuring adherence to clients standards and delivery of milestones and project timelinesCollate data to support risk identification and evaluation, maintaining a clear and accurate risk log.Demonstrate understanding of risk mitigation techniques and support risk mitigating activities.Production of project, programme and portfolio information and quality reports for compliance against Group Programme Management standards QA of Project and Portfolio MI Monitoring adherence to the established project management standards throughout the project lifecycleAssist in project planning where necessary, documenting project resource requirements and updating when necessary.Reviewing project, programme and portfolio data in the PM systems and storage for completeness and accuracyUnderstand and adhere to the change framework, gathering data to support application and monitoring.Working with PMO Leads and PMO Support teams to ensure that project reports and information are consistent (e.g. risk information ties up with task dates, etc.)ProvidingQA analysis of the project; Delivery plan and schedule issue and risk logsFinancial planResource planChange and Approval logsRisk and Issue logsBusiness Case documentationto ensure the information is maintained complete and up to date in line with the established standardsTo undertake ad hoc tasks as required from time to time by the Finance Business Partner to assist in the general running of the Department. Purchase Order ProcessingTo maintain the Purchase Order list and issue periodic updates to Project Managers.Collect invoices and purchase orders and send to Accounts Payables to process.To ensure that all POs are correctly calculated, approved and processed. Ensure that no POs are raised against the wrong project.Investigate and resolve purchase order queries as required.To reconcile invoices and POs and balance of POsEnsure all invoices are sent to Accounts Payables team with a PO number.To liaise with suppliers concerning invoice queries.Control and investigate invoice mistakes, for instance if a PO does not have enough funds to cover for the invoice. Liaise with suppliers and PO requestors. Communication Contribute to project stakeholder identification and communication planning.Deliver clear and accurate analysis to facilitate stakeholder discussions.Build trust with stakeholders by consistently understanding and fulfilling stakeholder requests in an accurate, timely and professional manner.Accountable for all Purchasing related reportsProvide communications to all stakeholders across the portfolio including, but not limited to, Finance Business Partners, Project Managers and PMOReports to the clients PMO central team.Contacts and liaises with Finance Business Partners for authorisation of Finance codes/Budget and Project Managers for orders.Liaises with employees at all levels within the PMO team and Accounts Payable. If this sounds like you, apply now!