C-Suite Executive Assistant vacancy

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My client who is based in London is looking for an Executive Assistant for an initial 6 weeks contract.

Inside of IR35.

Provide EA specialist services to CEO level executive (Exco member), independently taking responsibility for managing the administration of the office and optimising the CEO's time, improving and managing workflow and productivity and aligning to priorities. Manages and co-ordinates the high volume and complex activities based on the demands of the CEO position.

Builds a trusted and effective working relationship with the CEO, their leadership team offices, in addition to the ExCo offices.

Seamlessly adjusts in a changing and challenging environment to adapt and establish new ways of working, pioneering change by sharing and introducing collaboration applications to provide services, in the office and remotely, simplifying processes and communication using digital technology and applications.

Skills Required:

*Confidentiality: diplomacy and discretion in keeping sensitive strategic, commercial and personnel matters - confidentiality is paramount

*Time Management and Planning: expert in planning, organisation and time management, strong grasp of detail, working to deadlines.

*Autonomy: works on own initiative, anticipate needs and a self-starter are essential.

*Emotional Intelligence: awareness of how and when to communicate to help improve relationships and outcomes.

*Relationship building: able to present a strong professional front, build strong relationships and develop wide networks internally and externally to exert influence on outcomes, get work done through others, without direct authority

*IT proficiency - across Office365 and digital apps with expert level of IT skills to produce and edit PowerPoint and Word documents. Able to set up and manage channels in Microsoft Teams and OneNote.

*Expert level of interpersonal written and verbal communication skills with the ability to communicate clearly across all levels of stakeholder.

*High level of flexibility to provide business support as and when required. This may also include travel to other UK sites.

*Expert knowledge of internal systems

*Strong desire to integrate continuous learning to develop and attain new skills.

*Governance and compliance - You evaluate and quantify the impact of standard legal and regulatory risks. You use your knowledge of internal and external regulatory standards, legal requirements and principles.

What you'll be doing:

*CEO diary manager, without guidance, manages high volume complex diary and workflow, understands needs and challenges, solves conflicts, and creates solutions.

*Identifies opportunities for delegation and comfortable with challenging CEO on priorities.

*Integrate and synchronise personal commitments and actively seeks these out for the full year to ensure no overlap with ExCo and/or Board commitments.

*Leads regular CEO office meetings to plan ahead, review commitments and requirements and discharges actions.

*Be creative in using the calendar [colour coding as an example] to create reminders for completing tasks; team leave and attendance; apologies sent for meeting; storing meeting papers; adding travel time.

*Travel advisor providing plans and advice for every aspect of Travel. Co-ordinate and manage travel itinerary (including venue bookings) anticipating all needs, ensuring cost effectiveness and compliance.

Meeting Preparation

*Coordinates content and activities, leveraging stakeholder relationships, using detailed analysis, experience and expertise

*Leads on co-ordinating agenda's and briefings in advance of meetings, working with content owners and account leads.

*Expert in Microsoft Word and PowerPoint as necessary to create agendas/slides.

*Prompts when overrunning / late for next meeting.

Email Management

*Develops processes to manage email workflow, implementing ideas to improve and simplify CEO workstack. As am example, colour coding to prioritise emails ensuring these are dealt with daily and then filed.

*Ensures actionable emails are dealt with daily and open actions are tracked through to completion.

*Independently responds to emails, delegating and sharing as appropriate.

Stakeholder & Relationship Management

*Coordinates content and activities, leveraging stakeholder relationships, using detailed analysis, experience, and expertise

*High level of emotional Intelligence and resilience understanding the impact of effective communications and the ability to influence decisions and improve relationships

*Effective at offering solutions and workarounds for CEO and leadership team

*Develops and maintains a series of internal and external relationships to improve and maximise efficiencies and impact across the business.

*Take responsibility to agree ways of working, service level requirements and continuous learning and development with CEO.

*Develops and maintains a series of internal and external relationships to improve and maximise efficiencies and impact across the business.

*Leads a business unit PA network, for social, wellbeing, collaboration and sharing best practice.

Communications / Engagement

*Partners with internal and external comms on co-ordinating all people events and CEO's engagement and visibility plans and production of agenda and content for multiple channels.

*Co-ordinates engagement & visibility plans including virtual for CEO

Technology

*Stays up to date on digital technology and applications making time for training and seeking out best practice.

*Becomes an expert in IT applications and setting up Teams channels for chats, meetings and collaboration.

LA International Computer Consultants Ltd is an HMG Approved Consultancy and operates as an IT & Engineering Consultancy or as an Employment Business & Agency, depending upon the precise nature of the work, for security cleared jobs or non-clearance vacancies, we welcome applications from all sections of the community and from people with diverse experience and backgrounds.

Award Winning LA International Computer Consultants Ltd (Recruiter Awards for Excellence - Best IT, Best Public Sector & Gold Awards) and the most prestigious award, that any business can receive, won in consecutive years, The Queens Award for Enterprise: International Trade;