Senior Administrator / Surveyor Administration Coordinator

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Job Title: Senior Administrator - Building SurveyingLocation: Cardiff +Surrounding AreasSalary: CompetitiveJob Type: Full Time, PermanentBruton Knowles LLP is an independently owned Chartered Surveying practice who provide a comprehensive range of surveying and property services.We've taken on new, innovative ways of working to deliver our services and we've created a new strategy to target key areas of growth for the business including Building SurveyingThe Position: The purpose of the job is to assist in the management and organisation of the building surveying team across England and Wales.We are looking for someone within commutable distance of either our Cardiff, Gloucester or Birmingham Office as they will need to work there on occasion.Responsibilities Include:To be the initial point of contact for the building surveying team for reports, invoicing, equipment purchases or hireTo arrange meetings and site inspections as necessaryTo assist the senior members to coordinate and establish standardised report templates and formatsDeliver a process driven structure for managing clients using IT to a high levelTo co-ordinate and update staff CV's and case studies and assist senior members in preparation of tender bidsCo-ordinating and influencing the team manager and members to deliver items allocated to themDevelop and manage a contact database of clientsCo-ordinate PR articlesOrganise events by sending invitations and attending where appropriate (this could be out of office hours)Generate and analyse data from systems including utilisation and invoiced hoursUtilise data to assist with management of the finances to enable effective cash flowTo assist and make recommendations to maximise fee income, whilst retaining job profitabilityLiaison with the Corporate Team to support the success of the teamAssist with audits where necessaryThe Candidate:A background in technical administration at a senior level. GCSE in English and Maths C and above or equivalent. Preferably with a Degree or equivalent (but not essential).Key Requirements: Able to influence the team in providing efficient client servicesPersonable style with the necessary confidence and ambition to grow your career as we achieve our plans to successfully grow the client baseHave the gravitas and confidence to manage client relationshipsAbility to coach and mentor less experienced colleaguesHave experience in managing fees, invoices and general financial managementAbility to proactively move towards achieving personal and business targets and to deliver themAble to work in an organised and methodical manner, with a high level of attention to detail and to achieve strong report writing skillsAble to identify and drive improvements within the team and the wider firmManage time effectively, prioritising tasks to ensure deadlines are metLearn new skills and working methods and be adaptable to changeAccept responsibility and, within parameters defined by the immediate performance manager, work on own initiative as requiredA proactive approach to work, with a strong team working ethosAbility to guide colleagues on systems and administrationTo have good knowledge of MS Office including excel spreadsheets and databases and be able to create formulas for appraisalBenefits:Competitive Salary 23 Days Annual Leave plus Bank HolidaysFlexible working options3% Pension Contribution Preferential corporate rates for Private HealthcareFree access to the Medicash plan providing refunds on optical, dental, complimentary therapies etcLatest tech pack with laptop and mobile A Bruton Knowles New Starter Goody BagPlease click on the APPLY button to send your CV and Cover Letter for this role.Candidates with the relevant experience or job titles of; Office Administrator, Administrator, Admin Assistant, Building Administration Clerk, Administrative Assistant, Receptionist, Secretary, Business Administrator, Business Administrator, Secretary, Support Administrator, Business Support, Executive Assistant, Office Assistant, Personal Assistant, EA, PA, Personal Assistant, Office Coordinator, Secretary, Clerk, Business Administrator, Executive Assistant may also be considered for this role.