Administrative Coordinator (m/w/d)

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Project supportLocation: SteinDuration: 1 year (option to extend) Tasks:Cooperate with Procurement to ensure a smooth Source-to-Pay processSupport Project Assistants in on-boarding contingent workersFollow up on queries from managers regarding topics such as: Control of time sheets of contingent workers and violations of work permit, work-law and Covid rulesCoach Hiring Managers on processes associated with Contingent workforceOther tasks as assigned by the project leadBesides the usual admin activities key areas are onboarding of new hires (fix and contingent), management of offices (container), supporting construction teams on site and leading the back office for organizing work permits in collaboration with government officials.Contact with Novartis to manage the project office spaceContact with Lonza - IT to manage the IT aspects of the project office space Construction site support in all aspects including interaction and giving guidance to suppliers in respect ofRegister all Lonza employees at SecuritasCooperation with Securitas, block, control, batchesSupport construction site companies PermitsCOVIDWork-lawShift plans Organizing construction site visitsGive out PPE, Badge and small inductionManagement of containers keys. General administrative tasks- German and English- Good knowledge MS Office- Experience participating in industrial projects / engineering companies- Experience in SAP- Experience in Document Management Systems, especially Unifier, ThinkProject, or similar- Outgoing, communicative and very independent person Place of work: Stein - Novartis CampusSthree Switzerland is acting as an Employment Business in relation to this vacancy.