Executive Assistant

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My telecommunications client is looking for an Executive Assistant/ Personal Assistant to work at a senior level for an initial 6 month contract with the potential to extend.

This role is to be based in Bristol.

Experience

*Previous experience of EA/PA work at a senior level, and able to demonstrate business acumen - e.g. knowledge of a Company, a boardroom etc.

*Excellent communication skills. Demonstrable evidence of effective interaction with customers, suppliers & stakeholders

*Strong IT Literacy skills. (MS Office, Skype) Able to manipulate data within excel, prepare word documents and presentations

*Evidence of working independently

*Ability to multi task in a fast paced environment

*Ability to multitask and support multiple individuals to an equivalent level, balancing urgencies

*Ability to manage diary requirements well and work with other PAs and individuals to find appropriate time and locations etc. Pre-emptive planning sessions should be set up to provide the best level of support to your SMT Member.

*Self-motivated and able to work with little or no supervision, flexible, with ability to re-prioritise work, staying calm and composed under pressure, maintaining accurate work at all times. Straightforward and supportive to deal with.

Skills Required for the Job

*A positive and pro-active attitude is a must.

*Drives initiatives forward and doesn't wait to be asked.

*Spots opportunities to help and make a difference.

*Organised & detail orientated

*Strong level of ownership for assigned tasks

*Manage communications and escalations as necessary.

*Excellent communication skills. Demonstrable evidence of effective interaction with customers, suppliers & stakeholders

*Strong IT Literacy skills. (MS Office, Skype) Able to manipulate data within excel, prepare word documents and presentations.

Portfolio Director Support:-

*Diary management - accountable for efficiently managing the diaries of the team, ensuring the most effective use of time. Includes pre emptive planning on a rolling 4 week basis

*Travel Management - book regular UK and overseas travel in line with BT Travel policy and arrange itineraries

*Expense management - processing expenses for travel within line of BT's travel polices, approval of Direct reports expenses and global travel requests.

Business Support:-

*Assist with recruitment, both internally and externally, arrange interviews, book parking spaces and ensure a seamless experience for the candidate.

*Meeting Management - arrange and book meeting rooms, arrange hospitality and prepare presentation material and agendas where necessary. Collecting visitors for meetings where required.

*Provide ad-hoc support as necessary for the team such as event planning and room hire

*New Joiner activities such as system access, ordering of kit and ensuring all is ready to go before the candidate starts with us.

*Business support around contractors renewals and working with the Commercial Team to ensure POs are raised in a timely fashion.

*The post holder must be reliable & conscientious and able to deal with a variety of tasks in an organised & methodical manner. This role often demands a flexible proactive approach and the ability to adapt to changing work priorities. They must be proficient in the use of Microsoft Word, Excel PowerPoint and Outlook and dedicated to delivering quality results to meet deadlines.

Business Management Activities:-

*Assist with coordination of all hands calls

*Assist with comms for the team

*Gather data and present back in a concise format

*Involvement in chasing down billing issues and pulling together up to date resource activity trackers

LA International Computer Consultants Ltd is an HMG Approved Consultancy and operates as an IT & Engineering Consultancy or as an Employment Business & Agency, depending upon the precise nature of the work, for security cleared jobs or non-clearance vacancies, we welcome applications from all sections of the community and from people with diverse experience and backgrounds.

Award Winning LA International Computer Consultants Ltd (Recruiter Awards for Excellence - Best IT, Best Public Sector & Gold Awards) and the most prestigious award that any business can receive The Queens Award for Enterprise: International Trade 2015.