Billing Assistant

This job has now expired please search on the home page to find live IT Jobs.

Function Overview The Finance Support function in Manchester provides centralised global support to the firm across its network of offices. Teams currently include Billing, Procurement and Management Accounting. The Billing team is an essential part of the wider Finance department of the firm and is expected to deliver an exceptional service to our fee earners and clients. The Billing function is extremely fast-paced and our role is to assist fee earners across the network with all aspects of invoice review and processing. The Global Procurement team, located in Manchester and Frankfurt, is responsible for leading sourcing initiatives, developing and implementing category strategies within the firm. In addition, the team provides support and guidance to the rest of the business with regard to supplier relationship management, spend analytics, procurement compliance and training. The Group Management Accounts team works alongside the firm's Chief Financial Officer, senior management partners and global support heads to provide the financial information required to run the business. In addition to the prompt provision of financial data and analytics, the team is expected to manage, develop and control the production of management data across the firm's local finance functions, providing them with support and guidance through continual review and development. Role summary/purpose of job The Billing Assistant will work with the Germany, US and London Billing teams to prepare and process client bills for the firm ensuring that invoices are sent out efficiently and on a timely basis. The team work closely with their associated Business support group and form an important part of the larger Finance function. This is a role which will involve working with a large Billing team, split across the firm's offices in London, US and Germany; we are looking for a flexible team player who thrives in a very busy working environment. The role demands a sharp eye for detail, a good head for figures and a proactive approach to problem solving.

Key responsibilities and deliverables Order work in progress reports, audit reports and draft bills from the Firm's global practice management system.Create and format time reports in excel to accompany draft bills, for those clients that require them.Accurately process cost transfers, write offs and deletions, in the Firm's global practice management system.Review instructions received from partners and PAs to ensure they meet local regulations and do not contravene internal billing policies.Process client bills on to the Firm's global practice management system, ensuring that client fee deal agreements, local regulations, tax requirements and internal billing policies have been adhered to.Investigate any billing queries raised and report back to the relevant individual, offering suggestions/solutions where necessary.Prepare, process and upload electronic invoices to clients via various ebilling systems, understanding the specific requirements of each.Be a point of contact for partners, fee earners and business support colleagues in local offices, for any billing related questions or queries.Train new team members on billing processes, as required. Key requirements GCSE Maths and English or equivalentGood knowledge of Microsoft Word and Excel.Good numeracy skills - (should be confident with numbers and able to reconcile) - essential.Previous experience in a billing environment and knowledge of billing systems is desirable.Flexibility - able to work non-standard hours, sometimes at short notice Competencies Clear and concise written and oral communication skills.The ability to build working relationships with a range of people at all levels.Good presentation skills.Proactive approach with a 'can-do' attitude.Identifies and communicates opportunities to improve the way that work is done.Excellent organisational and time management skills with the ability to manage tasks efficiently.Works successfully as part of a team, sharing knowledge, collaborating with and supporting colleagues.Excellent customer service skills with a helpful and responsive approach.Flexible in approach and adaptable to change.Resilient and calm under pressure.Motivated, results and delivery focused with a commitment to quality of work and attention to detail.Takes ownership of tasks and gets things done.Actively looks for personal learning and development opportunities.Demonstrates sound judgement.A commitment to the highest level of integrity.Focuses on analysis of issues and finding the right solutions.An understanding of working across cultural boundaries.