Procurement Executive

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Procurement Executive, Recruitment, Recruitment Business, Staffing organisation, Property and Procurement team, Contracts Register, Lease Register / Facilities Management / FM / Property / Event Management

Role: Procurement Executive

Salary: £35,000 - £40,000

Location: Birmingham

***Experience within the recruitment industry would be beneficial***

The Role:

*A recruitment organisation requires a Procurement Executive to develop and maintain a central repository for contracts and leases. To be the first point of contact across the team for all matters relating to contract queries and to support the team generally in achieving its objectives. The post holder will also provide support to the business in undertaking low spend purchasing activity in accordance with Procurement Policy.

Responsibilities will include:

*While using existing systems obtain all available contract data and input into the format best enabling tracking and review by the Property and Procurement team

*Ensure all contracts are in a central location and the Contracts Register provides a direct link to them

*Working with stakeholders across the whole Group to identify all use of suppliers with or without contracts and create a report of non-tracked spend regardless of P&L

*Work with the Property Portfolio Administration & Helpdesk Manager to develop a new form of Lease Register which provides the business with full visibility in one place of its leases, premises and with the support of appropriate suppliers, an assets inventory for each of these premises

*Ensure a copy of each lease agreement is linked within the Lease Register for ease of reference

*Analyse Contracts and Leases to ensure the registers clearly identify key clauses and timeframes from each agreement such as termination dates, notice periods, break clauses, penalties etc.

*Support stakeholders in procurement activity such as RFQ's or written quotations to ensure they adequately test the market and determine suitable supplier selection based on appropriate criteria

*Shadow the Property Portfolio Administration & Helpdesk Manager where possible to understand the day to day operations of the team

*Create a monthly reactive maintenance report which analyses the helpdesk call and email activity to enable the team to maximise how it responds to such requests

*Provide helpdesk assistance where workloads dictate

*Update the procurement savings tracker on a weekly basis ensuring all identified savings are logged and approvals obtained

*Ensure that identified savings become 'actual' by ensuring suppliers are billed or issue credits as per agreements

Requirements:

*Minimum 2 years experience of working as part of a Procurement function in the capacity of Procurement Coordinator, Junior Buyer or Contracts Administrator (or similar)

*Worked within a recruitment business environment / Facilities Management / FM / Property / Event Management

*Able to demonstrate the ability to carry out basic procurement processes using specified evaluation criteria

*Experience of reading and understanding contracts and carrying out searches on contract queries

*Working towards a CIPS qualification (level or above 4 preferable)

*Advanced Microsoft Excel skills

*Experience of having used e-tendering, P2P, financial software systems

*Highly articulate when communicating at all levels/grades

*Due to the amount of data that needs to be extracted from individuals across the business, this role requires a motivated person with a strong personality and confidence

If you are interested in this role please contact Craig Calvert : [email protected]

Spring acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Spring Group UK is an Equal Opportunities Employer.

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