Technology PA (FTC)


Premium Job From ITN

Recruiter

ITN

Listed on

23rd November 2018

Location

London

Salary/Rate

Competitive salary plus flexible benefit system!

Salary Notes

Competitive salary plus flexible benefit system!

Type

Contract

Start Date

ASAP

This job has now expired please search on the home page to find live IT Jobs.

JOB PURPOSE:

To provide a full range of executive and administrative support to the Chief Technology Officer, and be a true support partner to the leadership and administration of the division.

KEY TASKS/RESPONSIBILITIES:

Providing full executive and administrative support to the CTO and Technology Leadership team

Run and represent the office of the CTO at all times

Efficient diary management (including planning future meetings, travel arrangements, room bookings, catering and collating necessary paperwork)

Discreet reviewing of CTO’s mail/incoming correspondence, sorting and filing as required, responding where appropriate and flagging when urgent

Receiving, handling and screening calls, redirecting effectively and efficiently where necessary

Co-ordinate, manage and book all domestic and international travel on behalf of Technology team

Preparation of all documents, meeting agendas, correspondence, board reports and presentations in a timely and professional manner, including proof reading and editing where appropriate

Attend internal meetings when necessary, preparing agendas, taking minutes and circulating action points as required

Anticipate and organise the priorities for the week/month ahead

First point of contact for guests

Manage team member holiday requests and recording sick days

Manage Admin team for Technology Rostering

Support with Technology project work as required

Ad hoc administrative support to the Technology team

Administrator for Mobile Operations

Raising Purchase Orders for Technology Team

Work with Technology team to produce a monthly email newsletter for the department, taking responsibility for collating content from across the teams

Building a network of effective and positive relationships with a variety of stakeholders at all levels.

KEY ATTRIBUTES/QUALIFICATIONS:

Graduate - with a degree in an engineering, computer science or IT discipline

Excellent technical knowledge, with the ability to converse with senior members of staff on technical matters

Complete confidentiality and discretion on all Technology related matters

Accuracy and attention to detail on all work undertaken

Ability to be both pre-emptive and reactive

Confident communicator with a good telephone manner

Highly developed written communication skills

Exceptional interpersonal skills

Excellent organisational and planning skills

Experience of prioritising and working within the confines of strict and tight deadlines

A proactive, enthusiastic working approach

Ability to interact and relate to all levels of staff and build strong relationships

Ability to manage upwards effectively

Ability to work well in a team, combined with a high degree of initiative

The ability to work flexibly and under pressure in a demanding environment

Strong computer skills including relevant software, such as MS Office and SharePoint

Knowledge of Content Management Systems desirable

Knowledge of standard office administrative practices and procedures

Excellent knowledge of MS Office packages and Office 365 (Sharepoint).

Equal Opportunities Policy

ITN is an equal opportunities employer and we actively seek candidates from diverse backgrounds and communities.

To apply for this position please click the APPLY button!

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