HR Administrator - Security Cleared

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Duties:

* Liaise with Supervisors and Temporary Staff/Interns/Young Graduates on matters related to pay/leave/

timesheets in accordance with the NATO Civilian Regulations and any existing local Directive(s);

* Assist to Maintain/Update/create spreadsheets for payments to Temporary Staff/Interns/Consultants, including updating of rates for Insurance and Pension Contributions (Temporary Staff);

* Assist in maintaining leave records/entitlements of the Temporary Staff/Interns/Young Graduates;

* Review monthly timesheets, calculate salaries/fees/stipends of Temporary Staff, Consultants and Interns and prepare the relevant payment vouchers and forward to Finance for further processing;

* Create Purchase Requisitions where required (e.g. Interns)

* Receive the payments against the relevant Purchase Orders in the appropriate Financial System (EBA or CNAFS);

* Calculate and record NATO Group Insurance Contributions of Temporary Staff for onward submission to the NATO Group Insurance administrators;

* Liaise with NATO Group Insurance Administrator regarding changes in complement of insured temporary staff;

* Prepare/Maintain annual overview of Temporary Staff details for subsequent onward submission to NATO HQ;

* Create/Maintain Personnel Files for all Temporary Staff / Interns;

* Liaise with Finance regarding payments and set up in appropriate Financial System;* Create/Distribute monthly and annual salary/stipend statements.

* Preparation of statements, where required, for temporary staff/interns/

consultants/graduates.

* Raise contracts/contract extensions for Interns/Temps/Young Graduates.

* Assist in the registration with the Ministry of Foreign Affairs (The Hague only) and administration of privileges (The Hague only), if any.

* Assist in the preparation of letters of invitation for visa applications, if and

when required.

* Assist in the in/outprocessing (HR-StSSB part) of Temps/Interns/Young Graduates where applicable

* Perform any other duties as may be required

Requirements:

- The successful candidate will hold a vocational training at a middle level in a related subject,

supplemented by relevant training and qualifications; or, a High School Diploma or equivalent in a related

subject complemented by relevant training and qualifications.

- The ideal candidate will hold at least 3 years of experience in administrative work, preferably in Human

Resources or in a related relevant environment.

- It is also essential that the candidate can demonstrate sound experience with Microsoft Office applications

(particularly in Excel);

- excellent interpersonal, communication and organisational skills.

- A proven ability to present information in a clear and logical manner both in writing and by other means

with extreme accuracy and attention to detail;

- experience working in an environment with a high volume work load and a flexible, service-minded

attitude and ability to take initiative.

- It is also imperative that the candidate has an excellent interpersonal and communication skills coupled

with excellent organizational skills.

- A thorough knowledge of English, both written and spoken, is essential as most of the work of the NCI

Agency is conducted in the English language.

- In addition it is considered highly desirable if the candidate can display:

- Knowledge of the NATO Civilian Personnel Regulations;

- Knowledge of NATO Responsibilities and Organization;

- Knowledge of EBA or similar system

- Prior experience of working in an international environment comprising military and civilian elements

Due to the nature and urgency of this post, candidates holding or who have held high level security clearance in the past are most welcome to apply. Please note successful applicants will be required to be security cleared prior to appointment which can take up to a minimum 10 weeks.

LA International Computer Consultants Ltd is an HMG Approved Consultancy and operates as an IT & Engineering Consultancy or as an Employment Business & Agency, depending upon the precise nature of the work, for security cleared jobs or non-clearance vacancies, we welcome applications from all sections of the community and from people with diverse experience and backgrounds.

Award Winning LA International Computer Consultants Ltd (Recruiter Awards for Excellence - Best IT, Best Public Sector & Gold Awards) and the most prestigious award that any business can receive The Queens Award for Enterprise: International Trade 2015.