Receptionist

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Receptionist - FTSE 2500 Global Organisation - 16-18k plus good benefits

A well-presented and personable receptionist who will be the face of our corporate facility, responsible for maintaining building security, greeting all visitors to the building and offering assistance when required.

Main Responsibilities:

* To greet and escort visitors as and when required

* Responding to any queries in an appropriate, timely manner

* To help staff book meeting rooms and ensure a Visitor Notification form is completed

* Preparation of meeting rooms

* To abide by security processes and ensure all staff and visitors are wearing correct ID badges

* Updating and maintaining the security clearance database

* To report any Health and Safety issues to the Office Manager

* To report any accidents to the Office Manager and ensure the accident book is completed correctly

* To report any security issues to the IS service desk and the Office Manager

* To report any cleaning issues to the Office Manager

* Ensure the sign-in lists are completed by staff each morning and kept up to date

* To attend relevant monthly meetings

* To keep all paperwork in the reception folders up to date

* Help staff with any IT queries and report any IT issues to the IS service desk

* Answer any incoming calls and help deal with any queries

* To undertake the weekly fire alarm test and any fire drills with the Office Manager

* Complete weekly fire safety checks, reporting any breaches to the Office Manager

* Take the post deliveries and hand them out to the relevant staff members

* To check all badges have been returned at the end of each week

* To deliver the building induction to new starters and initiate new starters IT accounts and security clearance

* To action catering requests

* Ordering of stationery and consumables to maintain stock levels

* Ensure all building maintenance and general day to day issues are collated and directed/actioned promptly in line with the in house processes & procedures

Person Specification

* Flexible with a "can-do" attitude

* Excellent communicator and good listener

* Clear understanding of delivering a high class reception service.

* Customer service focussed

* Friendly, helpful & professional at all times

* Smart appearance at all times no matter what task is being carried out.

* Ability to work within a small team/customer and have the willingness to multi task to support and offer a seamless service to all building occupants and visitors.

* Excellent telephone manner & face to face interpersonal skills.

* Basic level of competence of Microsoft Office including Word/Excel/Outlook/Powerpoint

* Ability to "think on your feet" and take action when required.

* Clear understanding of the importance of appropriate security measures to meet the expected standards of service.

* Willingness to train and learn new tasks as required by the business in order to meet Babcock and role specific requirements.

If you feel that you can demonstrate the necessary experience I would love to hear from you.

Please apply on line or send your CV to Simon James on