Senior Personal Assistant


Premium Job From LA International Computer Consultants Ltd

Recruiter

LA International Computer Consultants Ltd

Listed on

1st August 2018

Location

Birmingham

Salary/Rate

Upto £12

Type

Contract

Start Date

ASAP

This job has now expired please search on the home page to find live IT Jobs.

The role requires an experienced and flexible person with previous Personal Assistant experience at director level to take a proactive approach to balance PA responsibilities with additional tasks, some requiring a creative flair, as required.

The role will be based at the office in Birmingham and is initially for a period of 6 months but with a view to possibly being made permanent.

Duties and Responsibilities

Providing an efficient PA support service to several directors; the duties will include but are not restricted to:

* Email inbox management along with complex diary management

* Screen incoming calls, post and emails using own judgment to draft responses, deal with and redirect as appropriate

* Attend team meetings and take minutes

* Assist the Strategic Highways senior team

* Liaise with clients and stakeholders from UK, abroad and in Industry

* Effective liaison with other PAs both internal and external

* Liaise with senior members of staff to obtain information for reports

* Produce agenda's/itineraries/PowerPoint presentations as required

* Produce monthly business report by collating information from different sources

* Ensure managers are fully briefed and have the necessary papers for meetings

* Timely and accurate transcription of correspondence from dictated or hand- written work

* Manage special projects on an ad hoc basis

* Produce and submit monthly expenses

* Maintain accurate systems for electronic filing

* Geographical knowledge and ability to comprehend differences in international workings which may affect business delivery

* Complex travel arrangements, domestic and international

* Arrange travel visas where necessary

* Organise functions/conferences from a brief and negotiate prices for venues and travel

* Ensure that the [manager] is and feels fully supported in all areas of administration

* To be a professional representative and extension of the business and your manager

* Assist visiting Directors with ad-hoc requests

* Build an effective relationship with the [manager] and peers so that you can proactively pre-empt, plan and collect information and deliver your service to help support their role

Requirements

* Proven work experience of working at Director level

* Professional individual comfortable working within a large corporate environment

* Excellent IT skills; Microsoft Outlook, Office 365, Word, Excel and PowerPoint

* Excellent attention to detail and accuracy, with the ability to produce quality documentation

* Excellent interpersonal/communication skills

* Will be supported and work with small team of PA's, therefore team player a must

* Ability to work under pressure and to tight deadlines

* High level of discretion and confidentiality

* A Proactive self-starter with a calm, reliable and flexible approach to fast-changing daily schedule

* Enthusiasm for learning and development

* Resilient and flexible

* Organizational and planning skills

* Actively contribute and apply initiative

* Information gathering and monitoring skills

* Problem analysis and problem-solving skills

* Judgement and decision-making ability

* Organisational and planning skills

LA International Computer Consultants Ltd is an HMG Approved Consultancy and operates as an IT & Engineering Consultancy or as an Employment Business & Agency, depending upon the precise nature of the work, for security cleared jobs or non-clearance vacancies, we welcome applications from all sections of the community and from people with diverse experience and backgrounds.

Award Winning LA International Computer Consultants Ltd (Recruiter Awards for Excellence - Best IT, Best Public Sector & Gold Awards) and the most prestigious award that any business can receive The Queens Award for Enterprise: International Trade 2015.

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