Administrative Expert


Premium Job From Michael Bailey Associates

Recruiter

Michael Bailey Associates

Listed on

29th May 2018

Location

Basel

Salary/Rate

negotiable

Salary Notes

negotiable

Type

Contract

Start Date

01/07/18

This job has now expired please search on the home page to find live IT Jobs.

For our life-science client based in Basel, Switzerland, we are looking fora:

Administrative Expert

ou will give administrative assistance to the leadership team with a broad range of administrative tasks for the whole department.

Your main accountabilities will include:

* Administrative assistance to the leadership team;

* General departmental administrative support, internal and external correspondence;

* Schedule and organize internal and external meetings incl. videoconferences and teleconferences - ensuring date coordination, send invitations, booking of meeting rooms, order catering, distribute agenda and handouts;

* Manage multiple calendars; independently follow up on/cascade changes in plans;

* International travel scheduling and expenses management;

* Schedule and organize scientific seminars with all logistics;

* Organize visitors programs, candidate interviews, request visitor badges, book restaurants;

* Coordination of departmental calendar;

* Budget control (target/actual comparisons);

* Maintain overview of external collaborations, create purchase orders and monitor good receipts and invoices;

* SharePoint administration (open new sites, administer project sites, update links, etc.);

* Deputy for administration of time management and building access;

* Support in preparing presentations (MS PowerPoint);

* Developing and maintaining best practices to enhance effectiveness;

* Working with existing and new technology systems;

* Contributing with creative ideas.

Minimum requirements:

* Commercial training (e.g. Swiss Association of Commercial Employees, business school) or other specific qualification with administrative skills and experience;

* Several years of experience as Administrative Specialist or Expert - or relevant experience giving administrative or organizational support;

* Good IT skills, particularly software such as Outlook, PowerPoint, Excel, Word, Internet, SharePoint, eShop, SAP and other business software applications; hardware such as teleconferencing, videoconferencing, meeting room infrastructure;

* Used to multitasking and performing the broad range of tasks;

* Excellent time management, prioritization and planning skills;

* Track record of successfully working within team sharing work and tasks with other team members;

* Experienced working in an international environment with a diverse set of cultures;

* Excellent communication skills with internal and external stakeholders;

* Enthusiastic, dynamic and positive approach;

* Good team player with high level of flexibility and maintaining confidentiality;

* Fluent in oral and written English and German is mandatory.

Michael Bailey International is acting as an Employment Business in relation to this vacancy.

You are currently using an outdated browser.

Please consider using a modern browser such as one listed below: