Executive Assistant to CFO

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For our pharmaceutical client based in Basel, Switzerland, we are looking for an experienced:

Position Purpose

Professionally and effectively provide high quality administrative and operational support for the CFO Oncology.

Major Accountabilities

Successful candidate must be a team player who is proactive and can successfully handle multiple assignments with competing priorities in a fast paced environment, while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner. Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner. Key responsibilities include: heavy calendaring of CFO and Oncology Finance department; travel arrangements; processing expense reports; arranging video conferences, TCs, and internal /external meetings; maintaining departmental org charts; organizing internal and external events, Webcasts / Townhalls. Printing materials and helping with preparation for meetings.

In addition, operational support includes: assist in development of slide presentations, maintenance of director's and departmental files, updating and maintenance of the org charts, team room/sharepoint site, handle office moves and logistical onboarding of new team members. May be responsible for composing correspondences and communicating information on behalf of manager. Create and prepare routine presentations/memos/reports for approval.

Pharmaceutical experience very advantageous

Flexible Mindset necessary

Ability to work under pressure

E fluent in written and spoken

Maternity Cover

Michael Bailey International is acting as an Employment Business in relation to this vacancy.